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12/22/2016 - 2016 Year End for Vision
Posted by: Chad Heaton

Happy New Year To our friends and customers:

We would like to thank you once again for choosing Vision.

Your continual trust over the years is greatly appreciated.

BEST WISHES FOR A HAPPY, PROSPEROUS NEW YEAR!

Vision W2 and IRS e-file Changes

We have become certified to print out the entire W2 form on standard printer paper. If that wasn't enough, the next version of Payroll (1.1.7.0) will also create an electronic data file that can be uploaded directly to the SSA's website. These changes will be released in an automatically downloaded update that will occur on the morning of Tuesday, January 3rd, 2017. Also if the Federal Tax Tables have been released in time, they will be part of the update.

Once the update is released feel free to contact our trusty support staff to answer all of your questions. Be assured, our support team will be producing a series of Training Videos on how to access these new features.


IRS W2 Changes

There have been no format changes for W-2's this year, though there are some new options. Please refer to 2016 IRS W2 and W3 Instructions for further instructions. Please refer to the How To - Vision W2's And 1099's provided with the link below.

The 2017 Publication 15 (Circular E) is available for downloading. You may also refer to Notice 1036. Note the social security rate will remain at 6.2%. There is also an additional Medicare tax of .9% on wages paid above $200,000. This additional tax is only paid by the employee.

Vision customers, your applications will automatically be updated pending any new changes. The Withholding Allowance Schedule is on page 1 of Notice 1036. The Annual Tax Schedule is located on page 3 and 4 of Notice 1036.

Note: If you have multiple Social Security and Medicare rates, adjust accordingly.

Helpful Links:

How To - Vision W2's And 1099's

2016 IRS W2 and W3 Instructions

2017 Standard Mileage Rates

2017 Publication 15 (Circular E)

Year End Procedures (Vision)

Here are some helpful hints for preparing 2017 year end

Remember there is no year change in Vision!

Financial year end tips

   · Process 1099s in the Forms menu. (How To - Vision W2's And 1099's)
   · 508.xx (select either .10 reserved or .80 unreserved) Ending Fund Balances are New General Journal debit postings.
   · All state schedules and annual reports are provided in the Washington folder of the Reports home page.
   · Backup data to appropriate media(disk, flash drive, etc.) and hold for the WA State Auditor's request. (located in the Vision backups folder)
   · Electronic Schedule 01 for the state is located in the Washington folder of the Reports page. (Export to CSV or Excel and send to State Auditors)
   · Set up Council Meeting dates for 2016 in Setup Fiscals on Home page.
   · 2017 Budget in Budget Forecasting. (How To Guide Financials)
   · 308.xx (assign to either .10 reserved or .80 unreserved) Beginning Fund Balances are New General Journal credit postings.

Open Period

   · You have the ability to set up a January 2017 council meeting for 2016 obligations.
   · Go to Setup Fiscals on Home Page of Financials.
   · Highlight 2016 in the Fiscal column and December in the Period column.
   · Click the + button above the Council Date to add the meeting for open period payments.
   · It is recommended that a new Council Meeting also be set up in the month of December for a 2016 corrections period as well. All end of year corrections will be easily identifiable.

Reports to run for Financials
To create a set of paperless reports:

   · Create a new folder 2016 End of Year in desired location
   · Run desired reports, select Acrobat(PDF) file format, and Export, save report in 2016 folder
   · Reports may be printed if desired
   · All report parameters should include the fiscal year desired, and all periods within that year
   · Account Activity - Rendered for Excel (this report is not for printing, there are too many columns)
   · Outstanding Transaction Directory
   · Register
   · Transaction Activity
   · Vendor Activity
   · Annual Reports are in the Washington folder on Reports home page

Payroll year end tips

   · Process W-2s in the Forms menu. (How To - Vision W2's And 1099's)
   · Remember, payroll for 2017 may be processed before W-2s are printed.
   · Set up Pay Periods for 2017 in Setup Pay Periods on Home page.
   · Change new L&I and Employment Security rates in Components.
   · Remember, rate changes for all components may be changed very quickly by selecting the component, clicking on the Employee tab, and changing all employee amounts on one screen

Reports to run for Payroll

   · Benefit Summary (for each Component Group)
   · Component Activity
   · Component Directory
   · Component Employee Directory
   · Cost Center Account Activity (Detail option)
   · Cost Center Timesheet Activity
   · Employee Activity
   · Employee Component Directory
   · Paycheck Activity
   · Paycheck Detail Activity
   · Payroll Distribution
   · Register
   · Timesheet Activity
   · Timesheet Summary Activity

Vision W9
Vision Forms W9

Please contact Ryan for more information.


12/22/2016 - 2016 Year End for ASP
Posted by: Chad Heaton

Happy New Year To our friends and customers:

We would like to thank you once again for choosing Vision to support your ASP needs.

Your continual trust over the years is greatly appreciated.

BEST WISHES FOR A HAPPY, PROSPEROUS NEW YEAR!

IRS W2 Changes

There have been no format changes for W-2's this year, though there are some new options. Please refer to 2016 IRS W2 and W3 Instructions for further instructions. What this means to you is that the application that Vision provided to you last year will continue to provide a solution for the ASP product line. Please download the ASP 1099 & W2 Instructions provided with the link below.

The 2017 Publication 15 (Circular E) is now available for downloading. ASP customers will find the the Withholding Allowance Schedule on page 1 of IRS Notice 1036. The Annual Tax Schedule is located on page 4, Table 7 of Notice 1036.

Please note the social security rate will remain at 6.2%. There is also an additional Medicare tax of .9% on wages paid above $200,000. This additional tax is only paid by the employee.

Note: If you have multiple Social Security and Medicare rates, adjust accordingly.

Helpful Links:

ASP W2's And 1099's

2016 IRS W2 and W3 Instructions

2017 Standard Mileage Rates

2017 Publication 15 (Circular E)

Year End Procedures (ASP)

Wrapping up 2016 - ASP Year End Task List

Here are some tips on how to get ready as the end of year approaches.

Payroll:

   · Remember to process your W-2's before you close 2016 in Payroll
   · Make at least two backup copies
   · Print any hard copies of reports you wish to keep
   · Do your year-end close for 20165 ( You must close 2016 before you journal any payroll in 2017)

Budget:

   · If you posted 2017 budget as a next year item, make sure it is journalized before you close 2016
   · If you posted 2017 budget as a current year item, do not journal until you have closed 2016
   · Post your ending fund balances to your 508's in the General Journal Posting
   · Print all desired reports
   · Make at least 2 backup copies
   · Remember to close the month and the year at the Year End Close

Vision W9
Vision Forms W9

Please contact Ryan for more information.


03/10/2016 - Introducing our Two New Vision Team Members
Posted by: Chad Heaton

We are pleased to introduce the two newest members of our team.
  • Corbin is joining our Support Department
  • Dave is joining our IT Department
We are increasing our staff to ensure the continued quality of service you have grown to expect as we continue to grow our family of users!

Corbin Dial is a born and raised Washingtonian but he was taught to appreciate everything about the beautiful Pacific Northwest.

Corbin enjoys anything related to being outdoors, getting the heart pumping, and living a fun life.

He graduated from East Valley High School in 2008. Corbin attended classes at EWU and worked odd jobs for a few years until he finally built up the courage to join the military and fulfill his lifelong passion. Corbin served in the U.S. Army from 2011-2016 and couldn’t be prouder.

Dave Stolingwa was born and raised in Butte Montana where he realized the joys of hunting and fishing. He also enjoys snow skiing and is an avid golfer.

Dave earned two associate’s degrees from Columbia Basin College. Dave enjoys spending most of his free time with his wife and three children.

Dave likes a nice double chocolate blended mocha from Dutch brothers and a big hamburger and fries. He also likes watching professional football. Go Hawks!


We look forward to you all getting to know them soon!

Thank you for your continued support!
The Vision Team
 





Corbin Dial
        Corbin



Dave Stolingwa
          Dave

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